Updated 3/27/2020 at 3:45 pm
Please note: this information is being provided as a courtesy and the OLTA does not guarantee the accuracy herein. We are updating this information as we receive reports from our members and other industry partners. Please note: for OLTA members, this information is a courtesy. Please contact your specific underwriter(s) for questions on what to do during this time.
Administration Building – 209 S. Blackhoof Street, Wapakoneta
This building is open for scheduled appointments only.
• Employees are continuing to work and provide services using technology.
• Members of the public should schedule appointments for necessary physical access to the Auditor, Treasurer, Recorder, Map Office, Board of Election, Veterans and Commissioners Offices. If physical access can be postponed, please do so. Many business activities can be conducted using technology.
• When appointments are needed, we are asking for everyone to use social distancing practices.
• A staff member will provide access to the building at the west entrance on the first floor for scheduled appointments. Staff members will stay with the individual and escort the individual out of the building once the business in concluded. *Please note – do not allow access to anyone that is not schedule for an appointment in your office.*
• Payments for property taxes or dog tags can be made in the drop box located in the west parking lot.
• Documents can also be dropped off at the drop box, and staff will deliver them to the appropriate office. Please be sure to include contact information, including name and phone number on any documents being placed in the drop box.
Effective Tuesday, March 17, 2020, the BUTLER COUNTY, Ohio Recorder’s Office will be closed to all visitors until further notice.
Essential services provided by the recorder’s office will be maintained by on-site personnel and will be operating at full capacity during this time.
During this closure, documents that need recording will be accepted via eRecording, mail or drop off. Documents can be dropped off to a staff member in the lobby of the Administration Building at 10:00, 12:00 and 2:00. Please make sure if you are dropping off documents that a cover sheet is included that includes company name, contact, phone number and email address.
Our online search system is available 24/7 with documents and images from 1987 to present. The unofficial watermark will be removed from all online images during this event, but will return once business is back to normal.
If you are in need of indexes or copies prior to 1987, please email our office at email@example.com. We will make every attempt to try and accommodate you via email, fax or mail. We will be suspending our $2.00 per page copy fee during this closing.
Please check our website for additional updates that will be provided as needed.
If you have any additional questions, please contact Denise Goll, Chief Deputy at firstname.lastname@example.org or (513) 887-3195.
Our office is open regular hours, 8:00 am – 4:00 pm, but closed to the general public.
As of today, we have the following restrictions:
• Our door is locked.
• We are allowing 3 people at a time to come in for title searches.
• We encourage documents to be mailed in, but we do have a drop box.
• If you are dropping off documents and need a receipt, you will need to wait outside and we will bring the receipt to you.
• If you are picking up documents, call first and we will check them out and have them ready to hand to you.
• If you have an account with us and have book and page numbers, call us and we will email them at the non-assist copy fee.
If you would like to start an account or put money on a pay-as-you-go account, let us know.
Call or email us if you need any assistance. We are here to help you during this time with anything that is within our authority.
County offices at Bushnell Building to close to the public
The third floor of the Bushnell Building will be closed to the public effective 4:30 p.m. today, Tuesday, March 17. The closures will affect the Clark County Auditor, Recorder, Tax Map and Treasurer’s Offices.
Elected officials are encouraging residents to do business through online services. Residents who must drop-off items are encouraged to use the Treasurer’s drop box, which is accepting documents for all four offices, located at the main entrance of the Bushnell Building, 14 East Main St. in Springfield. For more information on the drop box, click here.
If you have documents that won’t fit or need to be dropped off in person, an additional drop box will be placed on the third floor just outside the elevators. There will be signs directing people who to call for additional information. The drop boxes are only available during the hours of 8 a.m. to 4:30 p.m. At the Recorder’s Office, title search computers will be closed to the public until further notice.
Moving forward, each office will communicate specific details about operations through their channels, including how to do business using online services.
The offices can also be reached at the following phone numbers:
Tax Map: 937-521-1820
With the growing concerns regarding the outbreak of COVID-19, the Clermont County Recorder’s Office will be CLOSED to the Public beginning on Tuesday, March 17th.
We will continue to have staff onsite to answer phones, respond to emails and work through mailings.
You can reach us by phone at 513-732-7236 or by email at email@example.com.
There will be a drop box placed in front of the building for you to drop off documents for recording (Be sure to include checks for exact payment amounts). In addition, large envelopes for recording can be delivered to the Treasurer’s Office located on the 2nd Floor.
We encourage the use of E-Filing during this time as it is the quickest and easiest way to process recordings. We will update this page and our CountyFusion site with more information as it made available.
The Coshocton County Recorder’s Office will be closed to the public effective March 17th, 2020 at 12:00p.m. until further notice. Our staff will continue to work and record documents you may have. We ask that you send these documents through the mail or slide them under our door. If you have any questions, we can answer them via email or phone. The safety and well-being of our staff is a top priority during this time.
For Homestead, Exempt, Transfer and Recording:
• Homestead and Exempt applications will be processed until otherwise notified
• For Homestead, Exempt, Transfer and Recording the Fiscal Department will accept filings through UPS, FedEx, US mail and provide a drop box in the lobby of the County Administration Building for walk-ins.
For Tax Payments:
• During this period, the Treasurer’s Office will not accept in-person tax payments (cash payments only). The address is 2079 East Ninth Street, Cleveland, Ohio 44115. While payments by mail will continue to be processed as normal, taxpayers are encouraged to utilize online and phone payment options available at treasurer.cuyahogacounty.us/en-US/ways-to-pay.aspx.
Due to the COVID-19 virus the Fairfield County Recorder's Office is closed to the public. Effective March 18 - April 8, 2020. Documents can be mailed or delivered to our drop box at the courthouse. Anything needing a transfer stamp should be mailed or clearly marked "To the County Auditor". Please call if you have any questions or concerns.
As your Delaware County Recorder, I want to thank you for the critical work you are doing to keep business moving forward in Ohio in this unprecedented time. I write to encourage you that in the Delaware County Recorder’s Office, we are doing everything in our power to facilitate this critical work – while appreciating the necessary COVID response and ODH, BOC and CDC guidelines. Let’s forge ahead together – we recognize the importance of filing necessary documents and access to public records to effectuate timely closings, essential title work and more. While our workflow model has to change in response to this crisis, rest assured we are adapting while making our services available in this highly fluid situation. Please disseminate this to your members and interested clients. See the outline of our current adaptations below:
Filing Documents: During our COVID response, we will take all documents by mail or drop-off and can take any non-conveyance by e-File.
Mail: Delaware County Recorder
145 N. Union St., Delaware, OH 43015
* Please include a stamped envelope and proper payment amount.
* We have suspended our no-mail in conveyance policy to facilitate quicker transactions during COVID ONLY.
Drop-Off: Please follow guidelines below.
1. Locate Drop – Boxes for Recorder, Auditor and Map inside the foyer across from the Security Checkpoint in the Hayes Bldg.
2. Initiate ALL conveyances in the Auditor Drop-Box – NOT the MAP Dept. Box.
3. Please put each filing in its own separate large envelope (with correct fees in smaller envelopes clearly labeled “Recorder” and “Auditor” as appropriate. Envelopes provided. No cash payments. See Pre-Paid Account Set-Up info under “Housekeeping” to initiate this process.
4. Include a stamped return envelope
Plats: We are accepting PLATS for drop off. Please call our office 833.2060 when you are in the Foyer off of Union St. Please provide an envelope, postage paid, large enough for returning by mail. Here is how it will be processed:
1. We will get all required signatures on all copies and record.
2. We will give a copy to all internal required offices.
3. We will return remaining copies via mail.
E-Recording: Please consider submitting all non-conveyance documents through any of these online submitters:
Document Filing Housekeeping Notes:
1. The “no-mail in conveyance policy” of the Recorder’s Office will go back into effect immediately upon cessation of COVID crisis operations.
2. The Auditor and Map Dept. are working with us internally on this. Send conveyances directly to AUDITOR. -- Auditor will get MAP to check legal and stamp > Auditor for transfer > Recorder to record.
3. PREPAID ACCOUNTS: Frequent submitters who have not yet signed up for a Pre-Paid Account with the Delaware County Recorder’s Office, please do so by emailing Clanci Nelson: firstname.lastname@example.org.
4. Surveyors: All preliminary survey reviews can continue to be emailed to the MAP Dept. here: email@example.com.
5. Document Return: All documents will be returned in stamped envelope provided, OR in Title Examiner’s/Searchers boxes. We will make your accumulated docs from your box available upon request twice per week (Wednesdays and Fridays). Please call ahead and request to meet in the Union St. foyer for your stack.
Access to Online Public Records and Public Search Room Appointments:
Many public records are available online here: https://cotthosting.com/ohdelaware/User/Login.aspx
For access to our Public Search Room to access the Misc. Index or older Mortgages and Releases NOT yet available online, please sign up for an appointment here: https://www.signupgenius.com/go/9040848aba62daafa7-public
Finally, I want to personally thank each of you for your understanding as we constantly navigate to adapt to this fluid situation. We are working with a skeleton crew to minimize illness within the office so we can maintain operations. We are doing our best to ensure documents can be filed in three different ways and access to public records remains open. We are minimizing the duplication of efforts wherever we can to continue to provide these necessary resources and are thankful for your continued cooperation as we forge ahead, together, to keep Delaware County moving forward in this unprecedented time.
Please stay updated at the Delaware County webpage for changes to our operations under the COVID 19 link and the “Recorder’s” tab here: https://co.delaware.oh.us/covid-19-information
If you have specific questions, not covered here, please email me directly at firstname.lastname@example.org.
Delaware County Recorder
Given the quickly changing landscape of COVID-19 and its effects in Ohio, the Recorder's office as of Monday morning will be closed to the public. This includes the closing of the records room (books) to all individuals that are not Recorder's office staff. There will be a drop box placed just inside the Recording Services window where documents can be dropped with check payments made out with exact amounts. We will continue to have staff here to answer phones, respond to emails and work through mail, therefore we are asking you to use those avenues to communicate with us and present documents for recording. Continue to contact with us at email@example.com for documents that you need copies of that are not already online. Please be patient with us as we work through this, and I encourage you to monitor social media avenues and our website for updates as those may be updated before I can get an email sent out to you directly.
Any counters and any drop boxes including the Transfer and Conveyance counter at the Auditors office will be closed until at least March 27. As such all transfers and other transactions will have to be conducted by mail. Questions can be directed to 614-525-7519.
Incoming mail will be logged-in into a spreadsheet using the following procedures:
Each transfer contained in each piece of mail will be logged-in individually with:
Company or individual’s name(s)
Date post marked
Which mail service used
Tracking number, if applicable
Assigned to whom
If there is more than one transfer contained in each mail packet received, each transfer will be logged individually using the steps outlined.
Transfers will be worked according to the oldest mail date received, on a first in, first out bases.
Once a transfer is completed, it will be logged-out as outgoing mail and delivered to the Recorder’s office.
The log will have:
Date sent to Recorder’s Office
A letter for each noncompleted transfer explaining what is needed to comply with our Transfer and Conveyance Standards will accompany each noncompleted transfer.
Noncompleted transfer will be logged as not completed
The packet sent to the Recorder’s office will have and contain completed transfers and noncompleted transfer.
The Recorder’s Office will work on completing their process once received from our office. If the Recorder’s Office rejects any recordings, they will note what has been rejected and why and should be contacted if there are any question regarding the rejection.
Items that are intended for the Recorder’s office will be kept intact as received.
These procedures will be reviewed periodically and updated as needed.
WE ARE MOVING THE DROP BOX TO THE PAVILLION (MAIN BUILDING ENTRANCE) BETWEEN THE METAL DETECTORS. To ensure that everything stays together, we are asking that you put documents/checks/packets in an envelope, before placing in the drop box. Also remember, we will be mailing ALL documents back to you once they have been processed, so be sure to provide a return address with all packets. UPS and FEDEX can longer be shipped to you here.
Lease Index Book Update: All those indexes on microfiche have been updated into County Fusion. Index Book 6,7 and 8 will image sync over the weekend in County Fusion. In addition, Rob and Zach are working on scanning the actual lease records starting with the newest book and working backwards. This will take some time and is a work in progress but we will let you know as we work through them for your access.
Thank you again for your patience as we adjust to this new normal. Please feel free to email us with questions and use the firstname.lastname@example.org email for document retrieval requests.
March 17, 2020
In 2013, the Geauga County Recorder’s Office implemented a service called eRecording. We can eRecord any document that does not require a conveyance (a trip to the Auditor).
eRecorded documents are processed quickly and returned to you. If you think this is an option for your business, especially if you do not want to come to the office or can’t wait for the mail, contact any of our vendors listed below:
CSC: Contact email@example.com; www.erecording.com; (866) 652-0111
Indecomm: Contact Josie Tindell firstname.lastname@example.org (651) 766.5128
Simplifile: Contact John Riddell, Office: 800.460.5657 x1031; Mobile: 610.931.6727; email@example.com
ePN: Contact 888-325-3365 or support@GOePN.com
For any questions, contact Chief Deputy, Celesta Mullins at (440) 279-2020
Sharon C. Gingerich
Geauga County Recorder
Due to Covid-19 the building that houses the Greene County Recorder's Office and Greene County Auditor's Office has closed to the public. However we continue to support all other necessary functions in our office. Please mail all documents to our PO Box 100, Xenia, Ohio 45385. We also accept mortgage and mortgage related documents - no transfers - through Simplifile electronic filing.
You can track the progress of Transfer documents via our Property Transfer Tracking tool. Once the document is recorded you can view the recording information through our Recorder's Document Search tool. Please note that images are not available for 5 days after the recording date.
Please check the websites for the Greene County Clerk of Courts, Greene County Engineer's , Greene County Probate Court and the Greene County Auditor's for their opening's or closure during this time.
Those wishing to examine Recorder's records you may access our index books dated 1925-1983 via the link shown below. Our index from 1984 to date is on our Recorders Document Search - link is below - and images are available from 1995 to date.
Greene County Recorders Office
69 Greene St 3rd Fl.
Xenia, OH 45385
The Hamilton County Recorder will not be open to the public until further notice.
Employees will be working from the office and are here to assist you.
To Record, we ask that you use our Electronic Recording (e-file) option [recordersoffice.hamilton-co.org]. To become an e-filer, please contact Simplifile at 1-800-460-5657 or visit their website at www.Simplifile.com [simplifile.com] to set up an account.
No documents may be dropped off at the County Administration Building.
Other options still include mail, certified mail, UPS, Fed Ex, DHL or other means of delivery to our building.
Many documents are online and copies can be made free of charge from the convenience of your home or office.
Click to use the Recorder's Office Search Site [recordersoffice.hamilton-co.org]
Any questions, please feel free to call 513-946-4588 or 513-946-4561.
We are still here to serve you during this difficult time!
Norbert Nadel, Hamilton County Recorder
Sorry for the inconvenience – but we will get through this!
From my phone conversation with the recorder’s office this morning, the following is the procedure to be followed at the present time due to the closing of the courthouse:
1. They will mail any documents they have to anyone who has still has recordings there that have not been picked up or already mailed, as well as any documents they now receive by mail, once they are recorded.
2. Any documents that need recorded that require transfer or approval by the auditor’s office are to be mailed to the auditor, and they will take them down to the recorder for recording.
3. The Auditor’s mailing address is 1 E. Main St., Logan, OH 43138. Since they do not have a PO Box, they are to be sent there. The postal carrier will be allowed to bring mail to the courthouse and put it in a box downstairs for the various offices.
4. Any documents that do NOT require a transfer of title or approval by the Auditor, such as mortgages, mortgage releases, etc., can be mailed directly to the recorder at PO Box 949, Logan, OH 43138.
5. The recorder’s office will cover the cost of postage to return documents to us, since we would have otherwise picked them up for free, but it would be very helpful to provide them with the return envelope at least.
6. If we need copies of documents, they will fax them to us. The cost for documents from the books will remain $2.00 per page, but if they are copying and faxing something that is in the computer only, instead of charging $2.00 per page as they now do, those will be just the $0.25 (25 cents) per page, since we can’t come print them ourselves.
NO ONE, including attorneys, are allowed in the office at this time.
Date: March 17, 2020
At the Lake County Auditor’s office, we are firmly committed to being public servants to the highest possible standard, without putting the health and well-being of our staff or the public at risk. We understand the importance of cooperating with anyone trying to complete real estate property transfer or record a document during times of uncertainty.
Due to the impact of pandemic illnesses COVID-19 and to ensure the safe continuation of our services, we have a plan in place which allows for the continuation of most operations concerning real estate property transfers and recording of documents.
Effective Noon, March 17, 2020 and until further notice, the Auditor’s office will allow property transfers, mortgages, death designations and any other document that needs to be transferred and/or recorded to be done by mail.Documents can also be dropped off at our office by using the Treasurer’s drop off box located in the rear parking lot of the Administrative Building at 105 Main street.
All transfers must be in a sealed envelope and include the following when applicable:
Separate checks for payment to Lake County Treasurer (transfers) and Lake County Recorder (mortgages, death designations, etc.)
Self-addressed stamped envelope for returning the documents
All forms completed in their entirety (i.e. DTE 100, 100EX, 101, 102, etc.)
Contact information (name, phone and email) for the person responsible for the transfer
We reserve the right to reject any transfers based on the same criteria already in place used for transferring property. You will be contacted by telephone or email in these instances.
We will be checking the Treasurer’s drop box periodically throughout the day ending at 2:00 PM.Any documents submitted after that time will be considered a transfer for the following day. We will continue to watch carefully for new developments as the situation unfolds and adapt our procedures accordingly. However, if you have any immediate questions or require any further information, please direct to: firstname.lastname@example.org or (440) 350 -2532.
Effective Wednesday, March 18, 2020, the Lorain County, Ohio Recorder's Office will be closed to all visitors until further notice.
Essential services provided by the recorder’s office will be maintained by on-site personnel and will be operating at full capacity during this time, with the exception of issuing veterans’ ID cards. For the safety of the community, we will not be issuing veterans’ ID cards during this closure.
During this closure, documents that need to be recorded will be accepted via e-recording, mail, or drop-off. Documents can be dropped off to a staff member in the lobby of the Administration Building at 10:00, 12:00, and 2:00. Please make sure that if you are dropping off documents that a cover sheet is included that indicates the company name, contact person, phone number, and email address. Payment will be made by check only. If you are unsure of the fee amount, please call the office prior to dropping off the documents.
Our online search system is available 24/7 with documents and images from 1987 to present. The unofficial watermark will be removed from all online images during this event, but will return once business is back to normal.
If you are in need of indexes or copies prior to 1987, please email our office at email@example.com. We will make every attempt to accommodate you via email, fax, or mail. We will be suspending our $2.00 per page copy fee during this closing.
Please check our website for additional updates that will be provided as needed.
If you have any additional questions, please contact the Recorder’s Office at firstname.lastname@example.org or 440-329-5148.
Effective Wednesday, March 18, 2020 The Lucas County Recorder’s office will be closed to the public. The office will continue to e-file during this time. We will also be adding all document types to the e-file schedule. We strongly encourage the electronic recording of all documents. A drop box will be setup outside our office to retrieve documents left in-person. Please call or check the website for recording fees.
All copy orders will be completed using the new copy order form here. These copies will be charged as unassisted copies at $0.05 per page.Fax request will also be accepted 419-213-4284.
If you have any question please call 419-213-4400 or Email Recorder@co.lucas.oh.us
Effective Friday, March 20, 2020, the Miami County, Ohio Recorder's Office will be closed to the public. This closure will remain in effect indefinitely and will be reviewed on an ongoing basis.
Essential services provided by the recorder’s office will continue, with the exception of Veterans’ ID cards. In an effort to help stop the spread of COVID-19, we will not be issuing Veterans’ ID cards at this time.
Although the office is closed to the public, documents may be submitted for recording via mail (including Fed Ex and UPS) and e-Recording. A drop-off box is also available and is located at the Safety Building security check-point desk. If you are dropping off documents, please be sure to use a cover page that includes: your company name, contact person, phone number, and email address. If you are unsure of the fee amount for your recordings, please call or email the office prior to dropping off the documents.
Our online search system is available 24/7 with documents and images from 1998 to present. Images of geographical index books are also available through the online search system. Indexes and documents may also be e-mailed upon request, free of charge. A username and password are required to access the online search system. To establish a free user account, please visit our website or contact email@example.com.
Please check our website at https://www.miamicountyohio.gov/171/Recorder for additional updates. If you have questions or need additional information, please contact the Recorder’s Office at 937-440-6040 or firstname.lastname@example.org.
Immediately: With regards to precautions and information provided about
COVID-19, the Recorder's Office has suspended all in person business
until further notice. During this time, we encourage all customers to
consider mailing their documents into our office for
processing. However, if time is of the essence, documents may be
presented at the kiosk on the first floor for processing. Thank you and
The Pickaway County Recorder’s Office is now closed to the public. We accept recordings electronically and we will have a drop box located in the lobby of the court house.
Indexes are available on-line at Countyfusion1.kofiletech.us...
I’m sorry for the inconvenience, we are trying to do our part to keep all safe.
We will have staff in the office to answer questions, accept recordings and send copies.
The Recorder's Office Will Remain Open!! We do ask that you help us limit social interaction by mailing in your documents or calling in for request whenever possible. This is to keep the risk of spreading the Covid-19.
Beginning March 24, 2020, and until further notice:
Mail dropped into the box will be picked up at 8:30am on Tuesdays and Thursdays.
All mail must be in a sealed envelope and must include a cover sheet with a contact name, phone number and a self-addressed stamped envelope for the return of your document(s).
THE FISCAL OFFICE TEMPORARILY SUSPENDS PUBLIC ACCESS
Beginning at 12 p.m. on March 16, 2020
The public may access Fiscal Office services online,
by phone at 330-643-2632 or 330-643-2759,
or by email at email@example.com.
A state of emergency has been declared for the entire state of Ohio to protect the well-being of Ohio citizens from the dangerous effects of COVID-19. In addition, the World Health Organization has declared the global coronavirus outbreak a pandemic. Therefore, the Trumbull County Recorder’s Office will be TEMPORARILY LIMITED TO EMPLOYEE ACCESS ONLY, beginning March 18th, 2020 at 4:30PM & until further notice.WHAT DOES THIS MEAN? We will still have staff working to record all filings that come into our office via regular Mail, electronic filings through our e-Recording vendors, and a “Dropbox” at the entrance to our office building. The same criteria that is already in place still applies as far as our recording standards and the Ohio Revised Code. E- RECORDING DOCUMENTS- You can find information about our 4 e-Recording vendors we partner with under the e-Recording tab on this page. Each vendor will be able to assist you in setting up your business to file documents with us, and also let you know what type of documents we accept thru e-Recording which is most, including most transfer documents. CURRENTLY, E-RECORDING IS FOR BUSINESSES ONLY. MAIL IN DOCUMENTS:If you choose to mail documents into our office via US Postal Service, or any other special delivery methods, our address is:Trumbull County Recorders Office160 High Street, Warren, OH 44481
In light of recent developments –
The Warren County Auditor, Treasurer, Recorder and Map Room are closing their lobbies to the general public.
The respective offices will still be staffed and operating.
Residents are encouraged to utilize the drop box located outside the front door of the County Administration building to submit correspondence including any payments for those respective offices as well as payments for Water/Sewer service.
Please see the website for details.
All questions or concerns can be addressed by calling the following:
Warren County Auditor’s Office – 513-695-1235
Warren County Treasurer’s Office – 513-695-1300
Warren County Recorder’s Office – 513-695-1382
Warren County Map Room – 513-695-1190
Warren County Water/Sewer Department – 513-695-1377
The Washington County Recorder's Office has limited the access to only 4 searchers at a time! You need to call 740-373-6623 exts: 2223 or 2224 to make a reservation. Upon entrance to the courthouse you will need to have your temperature checked and answer questions. The Sheriff deputies determine if you will be permitted to enter.
I personally would like to thank each and every one of you, the public, for being so patient and understanding at this time. I realize the importance of my office and the great work my employees are doing to try to bring a normalcy to a very difficult situation! Please, if you can transact your business via phone or email, I ask that you do! My email address is: firstname.lastname@example.org and also, you can obtain any document recorded from 1996 to the present, via computer, by visiting: countyfusion10.kofiletech.us. Please try to stay safe and healthy!
Recordings are by walk up only. Only minor changes.
-All docs and checks must be accurate or they will be rejected by the county
-Minor changes for searches. There are restrictions on the number of people in the recorders office.
VAN WERT COUNTY
Effective March 25th, the Van Wert County Recorder's office will have modified hours of operation. Until further notice our office will be accepting eRecordings from 8:30 a.m. until 11:30 a.m M - F.
Van Wert County Recorder
121 E. Main Street, Rm. 206
Van Wert, OH 45891
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